Expense claim policy - WEHI

WEHI’s comprehensive expense claim policy is essential for efficient expense management. Key elements typically include:

Purpose and Scope: A brief introduction explaining the policy's objectives and who it applies to (e.g., all employees, contractors, specific departments).
Eligible Expenses and Limits: A clear definition of which types of expenses are reimbursable (e.g., travel, meals, office supplies, professional development) and any associated spending limits or per diem rates.
Non-Reimbursable Expenses: A specific list of expenses that will not be covered, such as personal items, fines, or unauthorized upgrades.
Documentation Requirements: A requirement for original, itemized receipts or invoices for all claims (typically above a nominal threshold) that show the date, vendor, and amount.
Submission and Approval Process: Step-by-step instructions on how to submit claims, including required forms, timelines (e.g., within 30 days of the expense), and the workflow for managerial and finance team approval.
Reimbursement Timeline and Method: Information on when employees can expect reimbursement (e.g., within 10 business days, via direct deposit) and the payment method used.
Consequences of Non-Compliance: A statement outlining the actions that may be taken for late submissions, policy violations, or fraudulent claims, which can include delayed payment, denial of the claim, or disciplinary action.